NURS FPX 6412 Assessment 2 Presentation to the Organization

Name

Capella university

NURS-FPX 6412 Analysis of Clinical Information Systems and Application to Nursing Practice

Prof. Name

Date

Presentation to the Organization

Slide 2

Hello, everyone. I hope you’re doing well.

The integration of Epic Systems at St. Paul Regional Health Center represents a significant transformation in healthcare delivery, aimed at improving evidence-based practice (EBP) and enhancing patient care quality and efficiency. This presentation outlines the major changes introduced by the advanced Electronic Health Record (EHR) system, highlighting its impact on workflow, strategic alignment with the organization’s objectives, and benefits for key stakeholders such as healthcare providers, administrative staff, patients, and interprofessional care teams. We will explore how these changes contribute to overall efficiency, safety, and patient satisfaction, emphasizing how Epic Systems supports St. Paul Regional Health Center’s commitment to delivering high-quality, patient-centered care (Chishtie et al., 2023).

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Workflow/System Change

The introduction of Epic Systems at St. Paul Regional Health Center marks a substantial shift in workflow and system operations, driven by the desire to enhance EBP and improve the quality and efficiency of patient care. This shift was necessary due to the advanced functionalities of the EHR, which provide immediate access to comprehensive patient data, streamline clinical processes, and support clinical decision-making with real-time, evidence-based guidelines (Vos et al., 2020).

The transition to Epic Systems addresses critical needs such as reducing errors, minimizing redundant tasks, and ensuring clinical practices remain aligned with the latest research. With instant access to patient data, healthcare providers are equipped to make informed decisions, customize treatments, and avoid unnecessary tests. Additionally, the integration of clinical decision support tools—such as alerts and reminders—further ensures that physicians follow best practices, ultimately reducing the risk of negative outcomes (Bhati, 2023).

Moreover, the automation of tasks like order entry, medication administration, and patient data collection reduces manual documentation, which minimizes error risks and allows more time for direct patient care. The system’s use of standardized order sets and clinical decision support further guarantees consistent and accurate information, enhancing EBP. This system change aligns with the hospital’s strategic goals by promoting data-driven decision-making, enhancing care coordination, and improving clinical outcomes and patient satisfaction (Sutton et al., 2020).

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Supporting the Strategic Plan: Quality Outcomes and Decision-Making

The workflow change facilitated by Epic Systems directly supports St. Paul Regional Health Center’s strategic objectives, particularly in the areas of quality outcomes and decision-making via informatics. The EHR integrates patient data, clinical guidelines, and decision support tools into a single platform, aligning with the hospital’s goal of providing high-quality, evidence-based, patient-centered care (Scalia et al., 2021).

By consolidating patient data and offering real-time access to this information, Epic Systems ensures that healthcare providers are working with the most current and accurate data available to inform their clinical decisions. This contributes to better quality outcomes by enabling personalized treatment plans, reducing redundant testing, and minimizing the risk of medical errors. Furthermore, the embedded Clinical Decision Support (CDS) alerts improve quality by prompting providers to adhere to evidence-based guidelines, ensuring consistent best practices (Pawelek et al., 2022).

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The strategic plan at St. Paul Regional Health Center emphasizes data-driven decision-making for enhanced patient care. Epic Systems supports this by offering advanced analytics and reporting tools for continuous monitoring and evaluation of clinical practices. These tools help healthcare providers identify trends, assess performance, and implement improvements based on real-time data and evidence (Allen & Pak, 2022).

The system’s capability to analyze large volumes of patient data enables informed decision-making at both the individual patient and organizational levels. For example, CDS alerts for managing chronic conditions, such as diabetes, ensure that providers follow recommended protocols, improving patient outcomes and aligning with the hospital’s strategic goals. Epic Systems’ comprehensive approach to managing patient information supports continuous improvement initiatives, ensuring timely care based on the latest scientific knowledge. This alignment underscores the organization’s commitment to patient care excellence and fosters improved clinical results, safety, and overall hospital performance (Zhao et al., 2023).

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Rationale for Workflow Changes for Stakeholders

The decision to implement Epic Systems was made after careful consideration of its impact on various stakeholders, including healthcare providers, administrative staff, and patients. Each group’s specific needs and experiences were addressed to optimize the system’s success (Avdagovska et al., 2020).

Healthcare Providers For healthcare providers, the main goal is to improve clinical decision-making and patient care standards. Epic Systems offers rapid and accurate decision-making by integrating evidence-based guidelines, clinical decision support tools, and real-time access to patient data. As a result, there is a reduction in errors, fewer redundant tasks, and more time for direct patient care. Additionally, automated order entries and standardized sets streamline workflows, ensuring adherence to best practices and ultimately leading to better patient outcomes (Alexiuk et al., 2023).

Administrative Staff Administrative staff benefits from enhanced efficiency and accuracy in managing patient data. Epic Systems automates tasks such as data entry, scheduling, and billing, reducing manual documentation and minimizing errors. The system also enables the generation of detailed reports and analytics to monitor performance, supporting data-driven decision-making and aligning with the hospital’s strategic goals of operational excellence and high-quality care (Bhati, 2023).

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Patients For patients, the rationale for the workflow changes is focused on enhancing care quality and satisfaction. Epic Systems offers a seamless healthcare experience, including timely and accurate treatment plans, reduced wait times, and improved communication with providers. The patient portal feature enables patients to view medical records, communicate with their care team, and schedule appointments, leading to higher engagement and satisfaction. Studies show that patients using online portals are more likely to follow care recommendations and report higher satisfaction (Upadhyay & Hu, 2022).

Interprofessional Care Teams The changes also benefit interprofessional care teams by fostering better coordination and communication among healthcare professionals. Epic Systems ensures that all team members have access to the most up-to-date patient data, essential for providing coordinated care. This integrated approach promotes a safer and more effective environment, reducing the likelihood of errors and miscommunication. By supporting interprofessional collaboration, Epic Systems aligns with the hospital’s strategic goals of improving patient outcomes and fostering a culture of teamwork (Vos et al., 2020).

Table: Summary of Key Workflow Changes by Stakeholder

Stakeholder	Impact	Benefit
Healthcare Providers	Integration of evidence-based guidelines, clinical decision support tools	Improved decision-making, reduced errors, more time for direct patient care
Administrative Staff	Automation of tasks like data entry, scheduling, and billing	Enhanced efficiency, reduced errors, data-driven decision-making
Patients	Access to health records, scheduling, and communication via the portal	Increased engagement, timely care, reduced wait times, improved satisfaction
Interprofessional Care Teams	Access to up-to-date patient data and communication tools	Enhanced coordination, improved patient outcomes, reduced errors

Slide 8-11

(These slides continue detailing the benefits, efficiency gains, and overall impact of Epic Systems on the organization.)

References

Alexiuk, M., Elgubtan, H., & Tangri, N. (2023). Clinical decision support tools in the eMR. Kidney International Reports, 9(1). https://doi.org/10.1016/j.ekir.2023.10.019

Allen, D. D., & Pak, S. S. (2022). Improving clinical practice with person-centered outcome measurement. Person-Centered Outcome Metrology, 53–105. https://doi.org/10.1007/978-3-031-07465-3_4

Avdagovska, M., Stafinski, T., Ballermann, M., Menon, D., Olson, K., & Paul, P. (2020). Tracing the decisions that shaped the development of mychart, an electronic patient portal in Alberta, Canada: Historical research study. Journal of Medical Internet Research, 22(5), e17505. https://doi.org/10.2196/17505

Bhati, D. (2023). Improving patient outcomes through effective hospital administration: A comprehensive review. Cureus, 15(10). https://doi.org/10.7759/cureus.47731

NURS FPX 6412 Assessment 2 Presentation to the Organization

Chishtie, J., Sapiro, N., Wiebe, N., Rabatach, L., Lorenzetti, D., Leung, A. A., Rabi, D., Quan, H., & Eastwood, C. A. (2023). Use of EPIC electronic health record system for health care research: Scoping review. Journal of Medical Internet Research, 25(1), e51003. https://doi.org/10.2196/51003

Donnelly, C., Janssen, A., Vinod, S., Stone, E., Harnett, P., & Shaw, T. (2022). A systematic review of electronic medical record-driven quality measurement and feedback systems. International Journal of Environmental Research and Public Health, 20(1), 200. https://doi.org/10.3390/ijerph20010200

Mou, Z., Sitapati, A. M., Ramachandran, M., Doucet, J. J., & Liepert, A. E. (2022). Development and implementation of an automated electronic health record-linked registry for emergency general surgery. Journal of Trauma and Acute Care Surgery. https://doi.org/10.1097/ta.0000000000003582

Pawelek, J., Baca-Motes, K., Pandit, J. A., Berk, B. B., & Ramos, E. (2022). The power of patient engagement with electronic health records as research participants. JMIR Medical Informatics, 10(7). https://doi.org/10.2196/39145

Petrovskaya, O., Karpman, A., Schilling, J., Singh, S., Wegren, L., Caine, V., Kusi-Appiah, E., & Geen, W. (2023). Patient and healthcare provider perspectives on patient access to test results via web portals: Scoping review. Journal of Medical Internet Research, 25(1), e43765. https://doi.org/10.2196/43765

NURS FPX 6412 Assessment 2 Presentation to the Organization

Scalia, P., Ahmad, F., Schubbe, D., Forcino, R., Durand, M.-A., Barr, P. J., & Elwyn, G. (2021). Integrating option grid patient decision aids in the EPIC electronic health record: Case study at 5 health systems. Journal of Medical Internet Research, 23(5), e22766. https://doi.org/10.2196/22766

Sutton, R., Pincock, D., Baumgart, D., Sadowski, D., Fedorak, R., & Kroeker, K. (2020). An overview of clinical decision support systems: Benefits, risks, and strategies for success. NPJ Digital Medicine, 3(1), 1–10. https://doi.org/10.1038/s41746-020-0221-y

Upadhyay, S., & Hu, H. (2022). A qualitative analysis of the impact of electronic health records (EHR) on healthcare quality and safety: Clinicians’ lived experiences. Health Services Insights, 15(1), 1–7. https://doi.org/10.1177/11786329211070722

Vos, J. F. J., Boonstra, A., Kooistra, A., Seelen, M., & van Offenbeek, M. (2020). The influence of electronic health record use on collaboration among medical specialties. BioMedCentral BMC Health Services Research, 20(1), 676. https://doi.org/10.1186/s12913-020-05542-6

Zhao, C., Liang, N., Zhang, H., Li, H., Yang, Y., Zong, X., Chen, Y., Wang, Y., & Shi, N. (2023). Harnessing the power of clinical decision support systems: Challenges and opportunities. Open Heart, 10(2), 1–11. https://doi.org/10.1136/openhrt-2023-002432